Download your pre-arrival forms
We're here to support you throughout your whole experience with us. It doesn't stop when you book, before your child arrives at Camp you'll have the opportunity to tell us all about them so we can get to know them a little bit before they arrive. We'll ask for information about their welfare including any additional needs they may have, plus medical details and information about allergies and dietary requirements to ensure that we can plan for any additional support they might require.
Once you have booked your place at camp, please download these important documents and return the forms to us as soon as possible - we'll also email them to you as a reminder.
Camper information and pre-arrival forms
We have spent time this year reviewing, discussing and tasting our menus to ensure they give a balanced variety of dishes and have a wide appeal for hungry tummies. On your residential you’ll enjoy tasty and nutritious meals in our diners to keep your young adventurers going throughout their action-packed itinerary. We serve three freshly prepared healthy buffet style meals each day with plenty of variety available – including hot and cold meals, a salad bar, at least one vegetarian option and plenty of water available at all times. We can also cater for most dietary requirements, which we’ll ask you to let us know about before your trip.
- Pork sausage, vegetarian sausage, baked beans, scrambled eggs and fresh tomatoes
- Toast with jams and marmalade
- Selection of cereals
- Natural yoghurt and fruit compote
- Seasonal fruit segments
- Homemade vegetable soup with croutons
- Cheese and tomato or pepperoni pizza
- Sweetcorn and seasoned potato wedges
- Salad bar
- Apples, pears and oranges
- Lasagne and vegetable lasagne
- Roast chicken breast marinated in Cajun spices
- New potatoes, sweetcorn and peas
- Garlic bread slices
- Salad bar
- Chocolate brownie
Salad bar (available at lunch and dinner)
- Sliced lettuce, tomatoes and cucumber
- Homemade coleslaw, diced beetroot, five bean salad
- Tuna pasta salad
- Potato salad
- Selection of sauces and dips
Ofsted is the Office for Standards in Education, Children’s Services and Skills. It inspects and regulates services which care for children and young people, and those providing education and skills for learners of all ages.
National childcare register
The Childcare Register is for providers in England who care for children up to the age of 17. The register is in two parts, with compulsory and voluntary registrations depending on the type of provision. Our holiday centres at Dukeshouse Wood, West Runton, Overstrand and Isle of Wight are on the voluntary register and comply with the requirements for childcare providers on non-domestic premises. Inclusion on the Childcare Register requires us to meet national standards on child welfare and safeguarding arrangements, the suitability of our teams, the safety of our premises, the organisation of our provision and communication with parents and with Ofsted. Further information about the registration system can be found at www.ofsted.gov.uk.
The safety and welfare of the children in our care is our highest priority. We commit to:
- Recruiting only those suitable to work with children
- Completing backgrounds checks through the Disclosure and Barring Service
- Having a Designated Safeguarding Children Officer at each of our camps
- Providing safeguarding training for all staff who have close contact with children
- Operating reporting systems for anyone to raise a concern
If any problems should arise during your child’s stay, the matter should be reported to the camp manager as soon as possible to give us the opportunity to put things right. If it is not resolved you should write to us within 28 days of the end of the holiday and we will endeavour to find a satisfactory solution.
If you do not feel we have resolved your concern, and your child has attended one of our registered camps, you can report it directly to Ofsted by writing to:
Other ways of contacting Ofsted can be found on their website www.ofsted.gov.uk
We recommend you pack the following for a week’s stay*:
- Jeans or trousers
- Jumpers or sweatshirts
- Anorak or waterproof jacket
- Old shoes
- Dressing gown
- Night clothes suitable for the dormitories
- Tracksuit or similar
- Wash bag with soap, flannel, toothpaste, toothbrush, deodorant (non-aerosol only) and brush
- Plastic bag for dirty clothes
- A smarter outfit for the weekly disco and camp review
- Swimming things (including extra towel) for Isle of Wight, Grosvenor Hall, West Runton and Overstrand Hall (subject to availability).
*Applies to Adventure Choice
If your child is attending any of the following holidays: Surf School & Watersports
Please also bring:
- Additional towel
- Wet socks or old trainers
- Swimming costumes
Mobile phone policy
We do appreciate that mobile phones and cameras are part of our modern world and whilst you may wish for your child/ren to bring their phones/cameras to camp; please ensure that they are insured since Kingswood Camps will not accept any responsibility for loss, theft or damage. We do suggest that it does make for a better experience if mobile phones remain at home as this allows for a more enriched camp experience. We expect all campers to use their phones/cameras responsibly and for parents/guardians to discuss this with their child prior to camp. All campers must adhere to the following guidelines and failure to follow these will be considered a breach of policy and may result (after discussion with parent/guardian) in the phone being confiscated and/or the camper being disciplined or removed from camp. Phones and cameras:-
must not be used in dormitories
must not be used during activities
must not be used during meal times
taking of photographs/media of other campers or staff is permitted with their permission only
there is no access to Kingswood Camps Wifi ·parents can contact the Camp and arrange a call with child/ren if required
posting of inappropriate and unauthorised text and images in not supported by Kingswood Camps and is the responsibility of the mobile phone/camper operator to ensure that they are using appropriately.
We can arrange for phones/cameras to be placed within our security box and given back to receive calls from home if required.
Please don’t bring these items
Expensive designer trainers and clothing, MP3 players, tablets, too much money, games consoles, skateboards, pen knives, lighters and matches, food (your child will get plenty at camp!), expensive cameras, stereos, aerosols (e.g deodorants, hairspray) and torches.
Lost and found
Kingswood Camps accepts no responsibility for guests’ items left on camp. When contacted, we will however, make every effort to locate lost items and return them to you subject to a postage and packaging charge. We strongly recommend you purchase a Kingswood Camps t-shirts or camp kit whilst on camp. You might want to also include this packing list with your child’s things – we find it helps them remember what they’ve packed at the end of their stay. Please make sure all personal items are labelled with the child’s name.